Do e-Invoicing Right: Navigating E-Invoicing Compliance in Malaysia with Confidence

Build vs Buy: What’s the Right Choice?

I often hear companies debating whether they should build their own e-invoicing solution or buy an existing platform. While it’s possible to build, there are also other practical concerns to take into account.

To build a system in-house, you need:

• A highly skilled tech team to manage 24/7 connectivity with the government’s tax portal, handle error processing, and ensure uptime.
• Experts who understand both tax regulations (like SST in Malaysia) and e-invoicing requirements to ensure 100% compliance.
• The ability to continuously update your system as the government introduces new guidelines.

Building a system takes significant time, resources, and money—and it does not end there. Once the system is live, you will need to maintain it and adapt as regulations evolve.

At Marmin, we make this process seamless. We connect directly to your ERP, whatever its current state. If your ERP is outdated or does not support integration, we offer alternative solutions like data mapping, SFTP connections, and even a web app for manual or batch uploads.

The Importance of Security

One of the most common concerns I hear is about data security, and rightly so. E-invoicing involves critical business data, and you need a provider you can trust.

At Marmin, we are SOC 2 and GDPR certified, which means we adhere to the highest standards of data security. We ensure data localisation, meaning your data is stored on local servers—whether you are in Malaysia, Saudi Arabia, or anywhere else. We encrypt your data both at rest and in transit, and we maintain multiple backups to safeguard against data loss.

Whichever e-invoicing provider you choose, make sure they meet these standards. Your data is your revenue, and it requires the best protection.

Real-World Solutions: Helping Businesses Simplify Compliance

Let me share an example of how we helped a company in Saudi Arabia overcome e-invoicing challenges. This business had seven different systems—some on HANA, others on SQL, Oracle, and even custom-built platforms. Integrating all these systems seemed like an impossible task.

Here’s what we did:

• For the HANA and SQL systems, we provided API and SFTP integrations.
• For their outdated platforms, we created a data-mapping solution to convert their data into compliant formats.
• For their low-volume invoicing needs, we enabled direct entry through our web app.

In the end, we brought all seven systems into compliance without the need for a complete overhaul. This is the flexibility Marmin offers.

Flexible Solutions for Businesses of All Sizes

Our platform is not just for large enterprises. Smaller businesses, too, can benefit from Marmin’s capabilities. If you don’t have an ERP system or only issue a few invoices a month, you can use our web app to create invoices manually or upload an Excel file.

Whether you are a multinational corporation or a small business, we tailor our solutions to fit your needs.

Why Start Now?

Many businesses see e-invoicing as a burden, but it is actually an opportunity. Here are some benefits of starting early:

1. Faster Tax Reconciliation: Know your tax liability in real time, eliminating the delays and errors of manual calculations.
2. Transparency: Build trust with vendors and customers through verifiable, legitimate invoicing.
3. Digital Transformation: E-invoicing is a stepping stone toward full digitisation, improving efficiency across your business.

Starting early also gives you time to train your teams, iron out any issues, and ensure a smooth transition before the July 2025 deadline.

 Crucial Steps for Businesses on their E-Invoicing Journey

E-invoicing compliance is here to stay, and with the clock ticking, businesses have about 5 months to implement their e-invoice. Get started with the right support and take it step by step. Start early so you are not left to join the rush towards the deadline. Here are the key steps businesses need:

• Understand the Mandate and Implementation Timeline
• Assess your business requirements
• Choose the right e-invoicing model
• Prepare your system - processes, people and technology
• Train employees

What Marmin Technologies Does

At Marmin, we specialise in helping businesses navigate e-invoicing compliance globally and locally. E-invoicing is a global challenge, with countries like Saudi Arabia, the UAE, Singapore, and parts of Europe and the US already mandating it. Our SaaS-based platform ensures compliance no matter where you operate.

If you are a Malaysian company looking for local compliance, we have got you covered. If you are part of a multinational organisation with operations across multiple countries, we can seamlessly integrate your systems to comply with varying regulations worldwide.

As COO, my role is to ensure that we guide customers through their e-invoicing journey. I focus on understanding their existing systems, identifying gaps, and implementing solutions that ensure compliance while aligning with their business goals.

How to Get Started

If you are in Malaysia and need help with e-invoicing, here’s what you can do:

1. Visit our website: marmin.ai/malaysia.
2. Download our E-Invoicing Checklist for step-by-step guidance to assess your current and future readiness for e-invoicing in terms of people, processes and technology. 
3. Book a free consultation or demo.

We will assess your systems, recommend the best solution, and get you up and running in no time. Some of our clients have been fully integrated within two weeks—yes, it is that fast when you have the right partner.

Final Thoughts

E-invoicing is inevitable, and waiting until the last minute will only create more stress. My advice? Start now. The sooner you begin, the smoother your journey will be.

At Marmin, we’re here to make compliance simple, scalable, and secure. Let’s work together to turn this challenge into an opportunity for growth.

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Want to learn more? Visit marmin.ai/malaysia and schedule your free consultation today.